TERMS AND CONDITIONS OF YOUR BOOKING WITH GULLIVERS SPORTS TRAVEL LIMITED (ACTING AS AGENT)

THESE TERMS AND CONDITIONS ARE ONLY APPLICABLE IN RESPECT OF ANY BOOKINGS MADE FOR THE LAS VEGAS GRAND PRIX RACE WEEKEND (16 – 18 NOVEMBER 2023). FOR ALL OTHER BOOKINGS PLEASE SEE OUR TERMS AND CONDITIONS AT https://gulliverstravel.co.uk/policies/general-booking-terms

KEY POINTS

You enter into a booking for the event when we issue our Booking Confirmation. If you cancel, there will be cancellation charges. This could be as high as 100% of the price which you pay.

We are acting as the agent only for your booking. We are not a party to the contract for the event and the contract exists between you and the Event Provider (as defined below).   

You can make changes to your booking in certain circumstances. There will be a charge for this.

Adequate and valid travel insurance is compulsory and it is a condition of accepting your booking that you agree you will have obtained adequate and valid travel insurance. We recommend you take out insurance as soon as your booking is confirmed. We strongly advise that you do not take make any travel arrangements in respect of the event until we have issued you with our Booking Confirmation.

Please read the full terms below for more information for other important rights and obligations.

 

1. Party details

1.1 Your booking is made by Gullivers Sports Travel Limited, a member of the Travelopia group of companies with registered number 02746479 and with registered address at Origin One, 108 High Street, Crawley, West Sussex RH10 1BD (“we”, “us”, the “Company” or “our”).

1.2 References in this agreement to “you” and “your” include you as the Lead Name and any person(s) travelling with you as part of your booking.

2. Your Booking

2.1 The contract between you and the event provider for the provision of the services governed by this Agreement (“the Services”) shall be created and come into force at the time of our acceptance of your booking made via a duly submitted Booking Form. The contract shall come into force from the date that the Booking Confirmation is issued to you.

2.2 By placing the booking you agree to be bound by the terms set out in this Agreement. In accepting your booking, we are acting as an agent, and by placing your booking you agree to be bound by the applicable conditions of the event provider (“the Event Provider”). In the event that there is any conflict between this Agreement and any other terms or documentation (such as the Booking Form or the Booking Confirmation) then the terms of this Agreement shall prevail.

2.3 The lead name of the booking (“the Lead Name”) must be 18 years old or over and when you make the booking you guarantee that you have the authority to accept and do accept on behalf of any other persons within your party the terms of this Agreement.

2.4 Whether you book alone or as a group, we will only deal with the Lead Name in all subsequent correspondence, including changes, amendments and cancellations. The Lead Name is responsible for ensuring the accuracy of any personal details provided to us or any other information supplied in respect of yourself and any other person and for passing on any information regarding the booking or any changes made in relation thereto, to all other persons interested in the Services. The Lead Name shall remain responsible for all sums payable as set out in the Booking Confirmation.

2.5 The Booking Confirmation shall set out the Services which are included within your booking and no other services which are not specified on the Booking Form shall be included within your Booking. It is your responsibility to carefully check the Booking Confirmation to ensure that it fits your needs. In the event that there are any inaccuracies contained within the Booking Confirmation then it is your responsibility to notify us immediately.

2.6 Unless expressly specified on the Booking Confirmation, the Services do not include any transportation services and it is your responsibility to arrange your own transportation to the Services. You should not make any transportation arrangements unless and until we issue you with your Booking Confirmation. We will not pay for any transportation services which are not expressly included in the Booking Confirmation and accept no liability in respect of any third party transportation services.

3. Our role as agent

3.1 In accepting your booking we are acting as agent only of the Event Provider. As we are acting as agent, you are entering into a legally binding contract with the Event Provider in respect of the Services, and not with us. We will not be a party to that contract and the contractual relationship exists directly between you and the Event Provider.

3.2 As such, we accept no legal responsibility for your contract with the Event Provider, or for any acts, omissions or negligence of the Event Provider and any issues with the Services should be raised with the Event Provider. Our responsibility will be to making the booking in accordance with this Agreement, which will remain applicable to your booking (where applicable). Your booking will be subject to the general terms and conditions of the Event Provider (“the Event Terms”) which will be provided to you along with your Booking Confirmation.

3.3 As the agent of the Event Provider, we are not responsible for the accuracy of any information which is provided by you. You must check the details contained in the Booking Confirmation accurately as we will not be liable for any errors in any documentation between you and the Event Provider, unless any errors are caused by us.

4. Payment

4.1 Upon the date the Booking Confirmation is received by you, you will be required to pay the full sum specified in the Booking Confirmation. Your booking shall not be confirmed unless and until we receive the payment specified in the Booking Confirmation. If payment is not received within 7 days of the date of the Booking Confirmation then we shall be entitled to treat the Booking as cancelled.

4.2 The Company reserves the right to withhold any tickets, passes, confirmations or any other documentation / information which comprises the Services until all fees in respect of the booking have been paid in full.

4.3 All prices which are stated on the Booking Confirmation are subject to sales tax and any other taxes which may be applicable. We reserve the right to alter any published or confirmed prices at any time prior to the commencement of the Services in order to cover any increases in the costs of any (including any part) of the Services which are beyond our control at the time of the Booking Confirmation being issued to you.

5. The Services

5.1 We are unable to confirm the exact date of any events which comprise the Services and these are liable to change at the discretion of third parties beyond our / the Event Provider’s control. The Company is therefore not able to guarantee the date of an event and the date of any event is not intended to be a condition of the booking.

5.2 Additionally we are unable to guarantee that the event will actually take place. Should the event or occasion be cancelled or postponed then you should contact the Event Provider in respect of any refund or credit. We will only provide you with a refund of any sums which we receive from the Event Provider.

6. Cancellations to the booking

6.1 You are entitled to cancel the booking at any time however this will be subject to cancellation charges in accordance with this clause 6. You are advised to take out and maintain appropriate insurance for the booking and if the reason for your cancellation is covered under the terms of your insurance policy, you may be able to reclaim any charges.

6.2 Without prejudice to clause 6.1, you may cancel the Booking without paying cancellation charges if the performance of your trip is significantly affected by a Force Majeure Event, in which circumstances we will arrange for your booking to be terminated and for you to receive a full refund.  

6.3 We advise that you do make any own travel arrangements or any connecting travel that is non-refundable or non-changeable or incurs penalties or incurs any costs, until such time as we have issued you with the Booking Confirmation. If you make such arrangements which you are then unable to use we shall not be liable to you for the cost of those arrangements.

6.4 You may cancel your travel arrangements at any time. Written notification from the Lead Name must be sent to our offices or sent by email to [email protected]. As we are acting as agent in respect of the event, we will only refund you any amounts which we receive from the Event Provider in the event that you cancel the Booking, less any costs which we incur in obtaining any refund.

7. Liability

7.1 The Company has no control over the running of any part of the Services and accept no liability for any acts or omissions of the Event Provider or their servants, agents, employees or sub-contractors. Our role in selling the Services is as agent only and we shall not be liable for any matter that is beyond our control, and we shall not in any circumstances be responsible for any losses that may be incurred by you or any of your party as a result of any part of the Services. We cannot guarantee the quality or the experience of the Services and any liability in that respect is excluded to the fullest extent permitted.

7.2 We shall also not be liable for any losses (whether direct or indirect) that you may incur as a result of any act, omission or negligence by any third party beyond the control of the Company.  

8. Data protection

We will use and process your data in accordance with our privacy policy which be found here https://gulliverstravel.co.uk/policies/privacy.

9. General

9.1 Variation. We reserve the right to modify these terms (or any part of these terms) at any time in our sole discretion. If we modify these terms, we shall provide you with a copy of the latest version incorporating any amendments.

9.2 Entire Agreement. This Agreement, including the Booking Confirmation and the Booking Form, comprises the entire agreement between us and you. Your booking is made with, and subject to, the Event Terms and we are not a party to that contract.

9.3 Notices. Any notice required to be given hereunder shall be made in writing to the address stated in the Booking Confirmation.

9.4 Law and jurisdiction. This Agreement and any claims or matters (including non-contractual claims and matters) are governed by English Law. You agree that the Courts of England and Wales shall have exclusive jurisdiction in respect of any disputes which may arise in respect of this Agreement (including non-contractual disputes and claims).  

 

As at 03 May 2023.